Collection Of Money In Schools
All fundraising done by or on behalf of school sponsored activities must be accounted for. Accurate financial records are necessary to demonstrate to the public accountability in both the collection and use of funds.
- Each District Education Authority may establish its own Policy and Regulations with regards to the collection of money in accordance with Council policy or may adopt the Council policy.
- The principal is responsible for the collection and reporting, each year, or upon request, all monies collected from students, parents or community or permitted to be collected under or through the auspices of the school and all disbursements from school funds, in a statement submitted to the Comptroller, along with a reconciliation of bank accounts.
- All funds must be stored in a secure place and shall be banked on a timely basis.
- Disbursements must be recorded in the school's or D.E.A.'s accounting records, approved by the principal or designate and invoices should be retained to support disbursements.
- Funds collected will not be used to supplement the salaries or expense allowances of staff members.
- The school principal is responsible for ensuring that the GST Tax Return, if applicable, is filed with Revenue Canada on a timely basis.
- All books and records pertaining to the financial affairs of the school must be retained for a minimum of six years from the end of the fiscal year to which they relate.
- The District Education Authorities, in consultation with school staff, students/student councils are encouraged to develop participation guidelines in special events prior to the commencement of the fund raising for the special event.
- Fees for Service:
- This category includes fees paid by parents/guardians of students at all levels; the fees are intended to provide a service to the students. Examples in this category include instructional supplies, materials, book rentals, photographs, yearbooks, program supplementary fees (industrial arts, home economics, music), lock rentals, lunch room user fee and gym strip.
- In establishing rates for fees for service, the principal is expected to seek the advice of the District Education Authority and consult with school staff.
- Fees for service are not intended to generate a profit.
- Provision should be made for those students who are in need.
- Extracurricular Activities:
- This category includes the extra activities that are made available to supplement the division's mandate to educate the whole child. These activities are determined by the local school and should respond to the local school community. Examples of types of activities in this category include athletic and cultural programs, territorial and international study tours.
- The school principal is responsible for establishing rates for fees for extracurricular activities.
- Activities in this category are optional students/parents make a choice whether or not to participate.
- Fees for extracurricular activities are intended to meet costs and are not to generate a profit.
- Provision may be made for those students who are in need.
- Fundraising On Behalf of Charitable Organizations
- The frequency of charitable fund raising activities should respect the school's many obligations relative to time and effort. Charitable fund raising should reflect the orientation of the school as a first priority.
- All proposals for school participation in fund raising for charitable causes must be submitted, in writing, for review by the principal and approval of the District Education Authority.
- The school will only accept fees or rewards from only bona fide charitable organizations that are approved by the District Education Authority.
Donations from the Community
Donations and/or contributions will be accepted by the Comptroller for the advancement of education of students and tax deduction receipts will be issued according to the criteria of the Federal Tax Regulations. The Comptroller shall establish appropriate regulations in accordance with the Education Act and the Financial Administration Manual for use within the school division.
District Education Authority Employees
- The District Education Authorities are responsible for the hiring and payment of secretary treasurers.
- Prior to hiring a secretary treasurer the District Education Authority will update the job description.
- When the selection of an employee is made a letter of offer that is approved by the District Education Authority, will be sent to the successful candidate. This letter will specify all of the terms of employment.
- The District Education Authority is responsible for maintaining a current job description, records of employment, attendance and leave records.
- The Superintendent and District Education Authority are committed to identifying and hiring the best possible teachers for positions in the schools of the division.
- All applicants must possess, or qualify for, a valid N.W.T. Teaching Certificate.
- District Education Authorities shall appoint a staffing committee, who are responsible for identifying program delivery needs, screening applicants, arranging for interviews with suitable candidates, rating candidates and choosing the most appropriate applicant. The staffing process will follow the guidelines outlined in the G.N.W.T. Human Resource Manual and Staffing Handbook provided by the Department.
- The Staffing Committee shall make recommendations for hiring to the District Education Authority who will advise Superintendent of the successful candidate on the selection staff for the educational programs of the educational district.
- Successful applicants must consent to a criminal records check. Employment may not be offered to candidates that have a criminal record.
- The basic long-range purpose of discipline is to develop, as far as possible, in every student, the capacity for intelligent self-discipline. The goal is to maintain a positive learning environment in the classroom.
- Discipline must be structured and modified to fit the individual case. The discipline should be administered with affection and respect for the student.
- In accordance with Section 34 of the Education Act, each District Education Authority shall establish, implement and maintain a discipline policy for the school. District Education Authorities are encouraged to involve students in the development of the discipline policy
- School principals, classroom teachers and support staff are expected to establish and maintain reasonable limits for student behaviour. Consequences of student misbehaviour shall be fair and reasonable and shall not include corporal punishment.
Cultural Inclusion Programs
- The Dehcho Divisional Education Council supports and promotes student centred, culturally based education for all students at all levels.
- The language and cultural heritage of the division is to be reflected in the design and delivery of all programs in classrooms.
- The Council supports cultural programs by providing funding to each District Education Authority which is to be used for the sole purpose of developing and delivering cultural programs.
- Each District Education Authority will provide a budget and a monthly report that indicate how cultural inclusion funding is being allocated.
- Failure to use cultural inclusion funds for its intended purpose may result in the loss of funding provided.
When an alternate trustee is fulfilling the responsibilities of a regular trustee the alternate will hold the full responsibility of the position.
District Education Authorities are encouraged to develop appropriate policies and procedures in accordance with the Education Act, its Regulations and Dehcho Divisional Education Policy. Where a District Education Authority does not have a policy, then the District Education Council's policy shall apply.
Transportation of Students
The Dehcho Divisional Education Council recognizes the right all students have to access educational programs in the community. To provide equity in access some students require transportation.
- 1. Each District Education Authority shall develop a Transportation of Students policy that addresses the following, as specified in the Regulations:
- The Distance students must travel to attend school.
- Any safety concerns that exist regarding the students.
- The climate in the education district.
- The age and health of students.
- Each District Education Authority shall determine the need and scope of transportation services within the community and contract for any services that are required.
- In the event that a District Education Authority does not provide transportation services to any students in the community and where no funding is provided to the District Education Authority by the Council for service, the Council will assume the costs associated with the transportation of handicapped children, who require transportation in order to attend school.
- For students who live outside of the community, where transportation service is not provided, those students may receive financial support, not to exceed that provided to students who are home schooled, and based on attendance at school.
- The Dehcho Divisional Education Council shall provide funding to District Education Authorities in the amount allocated by Education Culture and Employment.